ABSTRACT SUBMISSION GUIDELINES
The Organizing Committee encourages you to contribute to the excellence of this Congress by sharing your results. Abstracts must be submitted electronically via our website www.epc2009.hu. You must register your details before submitting your abstract.
The deadline for abstract submission is 3rd April, 2009.
• Only original work, not published as a full paper, can be submitted. However, scientific data published previously in abstract format may be submitted.
• The Congress Organizers accept abstracts online only. Abstracts sent by fax, CD/DVD or e-mail will not be accepted.
• The abstract needs to be structured in the following way: author’s name, institution, title, introduction, objectives, materials/patients & methods, results and conclusion.
• You don’t need to provide degrees and titles of authors.
• The abstract should be as informative as possible.
• Provide a title (in capital letters) that clearly states the nature of the investigation.
• Please avoid the use of abbreviations in the title of the abstract. Abbreviations may be used in the text if they are defined at first usage.
• Please check your abstract for any spelling, grammatical or scientific errors, as it will be reproduced exactly as submitted.
• Abstract length should not exceed 250 words (excluding the title, authors, and institutions). The submission program will tell you how many words you have used and whether you are over the limit. Tables and graphics will not be accepted in the abstract. Type or paste the abstract into the provided space.
• You may review your abstract at any time until the deadline or until you submit it.
PLEASE NOTE:
• AT NO TIME MAY THE CONGRESS STAFF MAKE ANY CHANGES TO ABSTRACTS.
• All accepted abstracts will be assigned to either an oral, oral poster or poster presentation at the discretion of the Organizing Committee after taking into consideration your presentation preference and the reviews of the Abstract Selection Committee. It is the policy of the Congress that abstracts must be submitted with the intention that, if selected, they will be presented. Please do not submit an abstract if you do not intend to present it at the Congress.
• The presenting author will receive an e-mail by 24th April, 2009 regarding the paper acceptance, schedule and presentation form (oral presentation, oral poster or poster). The program will also be posted at www.epc2009.hu .
• The Congress Scientific Committee reserves the right to reject abstracts that do not meet the scientific criteria.
• The Abstract Selection Committee will review all submitted abstracts. The reviewing process is confidential and the decision is final.
• When submitting a paper, all authors agree that the paper abstract can be posted at the congress website, printed in the abstract book and/or saved on a CD Rom distributed to the participants.
FREQUENTLY ASKED QUESTIONS
How can I submit my abstract?
Abstracts must be submitted via Internet only. After congress registration and login in just click on the Abstract Submission menu and fill in the form.
When can I submit my abstract?
Abstracts can be submitted at any time from the 1st February to 3rd April, 2009
Can I revise my abstract?
Yes, you can save your abstract at any time before submission until the deadline. However, after submission you can only withdraw your abstract. Your abstract must be completed and sent by April 3rd, 2009.
How should I structure my abstract?
The abstract form is structured into: Introduction, Objectives, Material or Patients & Methods, Results and Conclusion.
Can I choose the form of my presentation?
Yes, you can choose your preferred form of presentation. However, all accepted abstracts will be assigned to either an oral or poster presentation at the discretion of the Congress Committee.
In what languages can the abstracts be submitted?
Only in English.
Is there any word limit for the abstracts?
The body of the abstract can not contain more than 250 words.
How many abstracts can I submit?
You can submit as many as you wish to present during the meeting.
Can I include images or tables in my abstract?
No.
When will I know if my abstract has been accepted?
After the review by the Abstract Selection Committee, the presenting author will receive an e-mail by 24th April, 2009 regarding the paper acceptance, schedule and presentation form (oral presentation, oral poster or poster).
If I have any questions or need assistance during the process who should I contact?
Please feel free to contact the Organizing Committee: secretary@epc2009.hu
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